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Project Controls Analyst

Herndon, VA 20170

Posted: 12/04/2018 Industry: Professional Services Job Number: JN -072018-109857
Location: Herndon, VA

ESSENTIAL DUTIES & RESPONSIBILITIES

Assist Project Managers and operation leads in all duties related to financial and performance; planning, tracking, and reporting.

Initiate, monitor and maintain proper project setup in Deltek Costpoint via completion and submission of a project setup form (PSF)

Form includes: project number structure, funding setup, revenue and billing formula setup, project ceilings, labor categories, billing rates, rate sequence, project workforce, etc.

Budgeting and financial analysis:

Develops project cost/schedule baselines and budgets

Monitors project actuals and resolves issues

Monitors outstanding project commitments (e.G., travel, subcontracts)

Develops monthly project financial forecasts/EACs and conducts variance analysis

Monitors the project's burn rate against funding remaining

Initiates and routes at risk forms for projects that are required to perform at risk

Analyze project reports to identify and resolve issues

Performs monthly unbilled analysis

Communicates project status and findings to Project and Operations Management monthly at a minimum

Month End Close

Consistently meets all required deadlines (contract modifications, project setup changes, accruals, at risk approvals)

Documents project status each month on SharePoint to support Corporate month-end close reviews

Proactively monitor project time cards, ensure timecard errors are identified and corrections are processed in timely manner

Ensure accuracy of project-related expense reports and ensure timely processing

Earned value calculations and analysis for projects, if required

Project A/R and A/P:

Ensure subcontract/vendor payments are processed and coded correctly and in timely fashion

Tracks PO commitments and initiates purchase requisitions to update funding as necessary

Provide customer specific invoice backup

Review and approve draft invoices prior to submission to customer

Monitor billing and payment status of customer invoices

Perform monthly accrual calculations

Assists PM with invoice collection

Track contractual obligations and deliverables

Assist project team with:

Work authorizations

Identifying and analyzing project risk

Development and execution of internal and external project reviews

Schedule updates, analysis, and reporting

Initiating Purchase Requisitions and goods receipts in Deltek Costpoint's Procurement module

Generation and analysis of financial reports

Communicating timecard and expense practices for the project

Customer invoice review and approval prior to submission

Funding notifications to the customer (i.E. 75% letters)

Contract Closeouts

Contracts / Pricing:

Review and analyze contract, subcontracts, and agreements to ensure project meets financial and reporting requirements

Assistance with pricing and historical data collection

Maintain project files on SharePoint including: Contracts, subcontracts, proposals, budgets & plans, schedules, project review materials, reports, deliverables, invoices, leases and agreements.

Qualifications

SPECIALIZED KNOWLEDGE AND SKILLS

Bachelor's degree in Accounting or Business-related field preferred

5 years experience providing project accounting support for services contracts for Govt. Customers

Ability to work independently, self-motivated, proactive

Track record of delivering well-organized and accurate work

Strong written and verbal communication skills

Proven ability to work well with accounting, contracts, and project personnel to accomplish tasks

EQUIPMENT AND APPLICATIONS

Deltek CostPoint Project Module Proficiency

MS Excel Proficiency (Vloopkup / SUMIF formulas, pivot tables, etc.)

Cognos experience preferred

Deltek Time and Expense

Strong skills in MS Word, PowerPoint, and Microsoft Project

Experience using and configuring MS SharePoint team sites

Please Email your resume at neha.Sharma@catapultstaffing.Com

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