Executive Assistant

San Francisco, California 94114

Post Date: 03/15/2018 Job ID: 18298 Industry: Other Area(s)

A client of Catapult Staffing in San Francisco is looking for a strong Executive Assistant to join their team and startup culture.

They are looking for a highly organized and responsible Office Assistant with the ability to independently follow up and effectively follow through. You will also have an established track record of excelling in a self-directed work environment with evidence of continuing professional development. As a highly-motivated individual, you will have exceptional written and verbal communication skills, see calendar management as a craft, and pride yourself in your resourcefulness. We are looking for someone who is highly collaborative and has sound judgment and discretion in dealing with confidential information and sensitive materials.

Needs to be proactive, have strong computer skills, writing skills, and good personal skills.

Duties and responsibilities include but are not limited to:

- Maintain CTO and CEO' s calendars, including the coordination of complex meetings across global time zones 
- Paying bills and scheduling wires 
- Sorting and organizing mail and packages 
- Manage and process expenses, purchase orders, invoices and contracts 
with both internal departments and external business partners 
- Coordinate and manage travel arrangements, with quick turn-around time, 
to ensure smooth domestic and international travel; manage proper visa 
and passport logistics 
- Make independent decisions regarding levels of priority and delegate when 
- Handle sensitive business and people issues with tact and diplomacy 
- Undertake any other duties or projects that may be reasonably required, 
plan and execute upon those projects and deal with matters arising in a 
timely and effective manner 
- Pivot quickly and gracefully as priorities shift 
- Review operating processes regularly; suggest and adopt improvements 
where appropriate 
- Collaborate with the Office Manager to support planning for meetings, off- 
sites, events, projects, and professional growth 
- Provide back-up support to the Office Manager, as needed

Requirements and Qualifications

- Associate’ s or bachelor’ s degree preferred 
- Prior experience handling office responsibilities, experience in customer service, or related field 
- Proficient computer skills, including Microsoft Office Suite (Word, 
PowerPoint, and Excel); scheduling appointments/updating calendars 
- Excellent written and verbal communication skills 
- Highly organized multitasker who works well in a fast-paced environment 
- Willingness to learn and to grow with the company 
- Preferred but not required to have familiarity with the crypto space

Catapult provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement promotion, termination, layoff, recall, leaves of absence, compensation and training


Joey Sediqzad
National Recruiter

Joey is originally from Overland Park, KS and moved to Phoenix, AZ shortly after graduating from the University of Kansas. After two years in Arizona, he relocated to Dallas, TX where he joined Catapult Staffing. He has been in the recruiting industry for 3+ years specializing in the Professional Services industry which includes administrative, call center, and mortgage business.

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